Broker Check

Martinez Office

4210 Columbia Road

Suite 13 B
Martinez, GA 30907

Careers: Personal Financial Planning Assistant

Job Description: Personal Financial Planning Assistant

To apply, please email your resume to Tony Gallo at 
For questions or to inquire, please call (706) 250-5748


Are you looking to grow personally and professionally? Are you a self-starter, team player who is friendly, upbeat, courteous and will go the extra mile to help people? Are you someone who is hungry, wants to be challenged and is ready to run? You know what it takes to create a raving fan!

Pay … $30,000 - $70,000, In Office, Full Time

Firm Benefits …

  • Paid vacation/holidays
  • Retirement Plan match
  • Paid time off
  • Industry certification
  • Industry leading company paid training
  • company events

The Big Picture …

This full-time individual will deliver a wide range of critical client support and helps to provide the resources and guidance their clients need to achieve their financial goals. Duties are varied and can include supporting the preparation of financial plans and reviews; organizing meetings; meeting follow up; responding to client inquiries and maintaining; processing new business and updating client files.

This is an awesome opportunity for someone who is hungry, wants to be challenged, and is ready to run. Ready to learn more? Keep reading!

Who We Are …

We’re a growing team of client focused financial service experts who just so happen to thrive on seeing people achieve their financial dreams and goals. We have been doing financial planning for business owners and families searching for tax focused approaches to wealth management and retirement/401(k) solutions since 1998.

Position Description …

Step into an instrumental role. Help conduct the smooth operation of a fast-paced—and friendly—financial planning office. Work as a full-time employee of an independent advisor of GraniteArch Wealth Management. Assist in daily business operations.

The Personal Financial Planning Assistant will primarily assist financial advisor(s) and associate financial advisor(s) in the financial planning workflow. This position will consistently follow high standards of business and professional ethics and legal and regulatory requirements when dealing with others and/or performing work activities.

This role provides client relationship support through managing, gathering and analyzing client data, helping prepare preliminary financial plans and other client deliverables, working with clients to resolve issues and other practice management tasks as needed. Responds to ad hoc requests, coordinates/tracks projects and/or manages business-as-usual projects such as organizing a client seminar.

Responsibilities and Time Allocation – Will change over time to meet the needs of the practice and can include other duties as assigned by the advisor.

Position Functions:

60%  -  Administrative / Business Management

  • Prepare preliminary financial planning recommendations and initial product solutions for advisor review and use in client meetings
  • Prepare charts, graphs, tables and other visual aids to be used in implementation meetings with clients
  • Prepare correspondence for advisor signature
  • Schedule client appointments and prepare agendas and forms for appointments
  • Conduct client appointment reminder calls and check-in calls on follow up items
  • Answer questions and provide readily available information to clients, if requested and as allowable, as it relates to servicing their accounts
  • Assist the associate financial advisor(s) and advisor(s)

40%  -  Client Care / Business Management

  • Maintain client contact during the financial planning process. Answer questions and provide readily available information to clients, if requested and as allowable, as it relates to servicing their accounts
  • Review and update client information as needed for client review meetings. Attend and participate in client meetings if necessary.
  • Set up and maintain client management system
  • Write notes or letters to clients on personal letterhead of administrative nature only and administer client appreciation tasks
  • Document client contact/calls
  • Manage and resolve client service problems

Key Traits of a Successful Personal Financial Planning Assistant

  • Direct attention to detail and organization
  • Strong organizational and computer skills
  • Effective communication with clients and other advisors/staff
  • Effective and efficient time management
  • Strong personal computer skills (Microsoft Office Suite)
  • Polite and clear phone manner
  • Ability to multi-task
  • Ability to adhere to rules and regulations as stated and required by advisor, GraniteArch Wealth Management and FINRA
  • Ability to support and provide guidance for compliance within the advisor’s practice
  • Positive attitude and sincere willingness to constantly learn and grow

Education and Other Designations:

  • College degree or higher
  • 1+ years of experience working in the insurance, investment or financial planning industry
  • Already have or be able to study for and pass exams for federal and state licenses and registrations for securities, including Series 7, Series 66, and State life, accident and health insurance licenses. Not an immediate requirement.

To apply, please email your resume to Tony Gallo at
For questions or to inquire, please call (706) 250-5748

To download job description, please click here: Personal Financial Planning Assistant